If you've ever arranged an event, you'll understand how many moving elements are required. For a successful event, you must consider venue, accommodations, travel, invitations, and various other factors. However, the stress of event management can be fully avoided. Several solutions are available to help you with smooth event management; here are the top ones.
What is event management software?
Event management software enables event organisers to manage attendance, book venues, plan activities, and select the ideal location. It saves participants and managers from stress-related headaches and needless back and forth, enhancing the event planning process from beginning to end.
Event management software products ensure that events stay within budget by including expenditure and invoicing management solutions, saving you both time and money.
Best event management software
Whova
Whova is cloud-based event management software that provides a complete solution. It offers important event planning, marketing, and administration tools and an award-winning event ticketing app. Post-event reporting and analytics tools can also help you acquire insights into your event. It is suitable for onsite, virtual, and hybrid events.
EventBookings
EventBookings is an online event registration and ticketing programme that aims to simplify event administration. EventBookings streamlines a free online ticketing system by allowing you to generate a URL that interested parties can use to pick seats and purchase tickets.
Many modification options are available to ensure that the event page looks fantastic and attracts potential attendees. It is also designed to capture all of the information you require from your attendees, including payment information, preferred seating, dietary restrictions, and any other event-specific facts.
Cvent
Cvent is another famous event management software. It provides solutions for streamlining the full event lifecycle, from venue selection and marketing to lead capture and post-event analysis. It offers you all of the data and insights you need to maximise value and continuously improve the event experience you give to guests.
Eventbrite
Eventbrite is useful for registration and promoting your event through various marketing channels, such as email marketing campaigns and social media.
Eventbrite provides event organisers with tools for event creation, ticketing, customisable event pages, and ticket sales. It also enables organisations to make data-driven choices with its strong analytic tools and reports.
Eventbrite can help you sell tickets online for an event, registration, guest management, and event advertising to the next level, eliminating the need for tedious spreadsheets and manual payments.
Rendezvous Events
Rendezvous Events is a cloud-based application that helps companies manage conference rooms and venues. Its essential aspects include online reservations, company information, customer communication, bookkeeping, and invoicing.
Administrators may use the Rendezvous platform to discover clients for recurring business, automate deposit requests and follow-up activities, and analyse client data to inform mailing campaigns. Users may also make invoices, track payments, establish contracts or bids, and monitor revenue figures. Customers may also submit payments and make reservations using the website.
Zoom events
You're probably already aware of Zoom and how to utilise it, so Zoom Events, their virtual event/webinar technology, is a fascinating alternative. The platform is designed to assist event organisers in running online events, such as hosting sessions via streaming, facilitating event sharing and ticketing, and more.
However, Zoom Event mostly concentrates on short courses and webinar series. It also lacks some of the more complex capabilities that other platforms may provide, such as digital booths for sponsors and exhibitors, so organising a large conference or event may not be the best option.
Priava
Priava is a cloud-based venue booking and event management service designed for enterprises of all kinds, ranging from big stadiums to corporate conference rooms. Priava is known for its distinctive features, including CRM, sales and marketing, catering orders, equipment, resource management, and multi-venue availability, displayed in a user-specific chart.
Customisable reports offer real-time insights, and papers that customers see might have distinctive designs. Users can view, save, and export reports in Word, PDF, and Excel formats.
Priava has a checking function that assists users in identifying multiple bookings. A customer relationship management (CRM) module is also included in the solution to log discussions pertaining to a certain event or client account. Users can also link several client accounts to a single event. The CRM module manages referrals and leads.
RingCentral Events
Organisers can use RingCentral Events (previously Hopin), an event management platform, to develop, host, and oversee virtual events. Its virtual arena enables distant learners and participants to engage in learning through live video streaming. Additionally, it has a ticketing and event registration section.
RingCentral Events was developed for webinars and online events. According to the reviews, certain consumers have complained that the platform's customer service and usability are inferior to those of competing platforms.
With the majority of professional conferences taking place in person, this platform lacks advanced event-specific features, including the ability to create web pages, check users in, create badges, and create certificates.
iVvy
To assist hotels, restaurants, and clubs in managing reservations and group lodging, iVvy is a cloud-based venue management solution. The production of invoices, adjustable branding, processing payments, customer surveys, and reporting are among the essential functions.
Hoteliers may write contracts or quotations, make floor designs, and assign resources with this tool. Marketers may use it to handle enquiries, initiate focused campaigns, gather leads, and keep track of conversations. Supervisors may use the solution to assign tasks to team members and manage schedules utilizing a calendar. Users may also control the sales pipeline through forecasting and observing market trends.
Airtable
Using a cloud-based collaboration platform called Airtable, individuals and groups may arrange and handle data in a database that looks like a spreadsheet. This gives users a versatile and customisable approach to managing, tracking, and arranging their work by fusing the strength of a database with the user-friendliness of a spreadsheet.
Airtable has several uses, including project management, inventory control, customer relationship management (CRM), and event planning. To further improve its usefulness, it also interfaces with several other programmes and platforms, including Google Drive, Slack, and Zapier.
Event Temple
Event Temple is a cloud-based event management system designed to handle reservations and income for hotels and venues. Key features, including appointment booking, lead management, automatic follow-ups, task management, email marketing, reporting, and software integration, make the system useful for hotel chains, independent hotels, clubs, wedding venues, and conference centres.
Event Temple's visual lead management function shows all your leads, appointments, follow-up tasks, and proposal statuses on one screen. Users may also measure reply rates and open rates while sending marketing emails to potential customers.
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Last words
Event management software is indispensable for organising successful events by streamlining numerous tasks, from venue booking to post-event analysis. These tools alleviate the stress of planning and ensure that events stay within budget while enhancing the overall experience for both organisers and participants. From comprehensive platforms like Whova and EventBookings, which cover a wide range of event management needs, to specialised solutions like Zoom Events and RingCentral Events, there is software to fit every type of event and organisational requirement. By leveraging these advanced tools, event organisers can focus on creating memorable and impactful events, knowing that the logistical and administrative aspects are handled efficiently and effectively.
